![]() To do so, outline where the process fits into various teams by identifying the different tasks each team accomplishes. Once you have the initial process information, you can then define boundaries. These factors help to paint a clear picture for stakeholders and the leadership team to quickly understand the process at hand. Priority: Determine how important this process is to implement compared to other projects and objectives your team is working on. Timeline: You can estimate the process scope and timeline for completion with the critical path method. Stakeholders: Though you may not know specific individuals just yet, consider which teams will be working together. Key objectives: Consider what key performance indicators or business objectives your process is trying to achieve. Include the following in your process scope: This is done by reviewing the objectives and documenting them in a business case. In the first step, the project manager scopes the initial information and creates a brief description based on goals, timeline, and priority. We’ll go through these eight steps and highlight the key components that you should include in your process document. How to create a process documentįrom initial scope to testing and reviewing, there are eight steps you can follow to create a process document.Įach phase aims at not only documenting but also identifying areas for process improvement to increase efficiency. And while process documentation does include a visual representation, it’s quite different from the in-depth visual of a process map. Process documentation focuses on creating a written document outlining key details, while process mapping focuses on visualizing the process. The main difference between the two is each system’s layout. While the two terms sound similar, there are some key differences between process documentation and process mapping. Create a project documentation blueprint Process documentation vs. It also acts as a step-by-step tutorial, eliminating confusion and serving as a reference for team members on completing tasks efficiently. You might discover a variety of different processes in your organization, ranging from deploying new tools to managing customer-facing communications.īeyond keeping teams aligned, process documentation serves as a roadmap for team members, which helps clarify the steps needed to create a new process. Process documentation is an internal, living document that details the tasks and steps needed to launch a new process.įrom something as simple as onboarding new hires to bigger goals like changing team structure, it’s important to properly document and track the progress of new processes.ĭeveloping process documentation is a key aspect of business process management it streamlines and enhances your standard operating procedures, or SOPs. Let’s go over the purpose of process documentation, how to create one (with examples), and the benefits of implementing it for your team. As a team leader, you have the opportunity to define which fields and functions best fit your team-from identifying process boundaries to documenting process steps. ![]() Process documentation is a detailed description of how to execute a process, and it outlines the exact steps needed to complete a task from start to finish.Ĭreating a detailed document can align teamwork around process objectives and encourage organizational clarity. Looking to execute a new process but aren’t sure how to get started? We have you covered.
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